Outlook conditional formatting all folders code#

So think about this, you could set your formatting to color code emails from a specific person that are unread or emails that have specific words in the title that also have attachments. Not only are more options present here, but we could layer these on top of the previous selectionвЂ¦ here are conditions based on: LetвЂ™s take a look at the More Choices tab, because things get even more interesting here.

Outlook conditional formatting all folders full#

This option works best if you browse for a name, rather than typing in the full email.ДЈ.

Double click on the personвЂ™s name, then press OK. Click on the From button to browse the directory. For this scenario, I am going to set a condition based on emails From a specific person.

вЂ¦ and we will see some more examples shortly.Дў.

Situations where you are the only person in the To: line.

Take a look at your optionsвЂ¦ you have the ability to format based on: Below where you selected Font, select Condition. Sometimes we spend a lot of time crafting the perfect appearance, and then forget to tell Outlook what the Condition is where the appearance should be applied.ДЎ. Make your font and color selections, then press OK once. вЂ¦ and of course the funnest part, in the lower left, Color!ДЈ. A popup screen appears with various font options along the top: font type, style and sizeвЂ¦ To the left of your title, select Font.Дў. Just like with Excel, it is easy to get carried away with creating one setting and forget to do the otherвЂ¦ Font SettingsДЎ. Use a name that is relevant to you.ДЇrom here, there are two settings we have to create: Font and Condition. At the bottom of the popup, you will be prompted to name your rule. ThatвЂ™s right, you already have some rulesвЂ¦ like the way an unread message uses blue font, for instanceвЂ¦ I would not recommend changing existing default rules.Д¤. Here are all your current Conditional Formatting rules. Go to the View tab, Current View group, and select View Settings. This may just be your Inbox if you are not a big fan of folders.Дў. Start by selecting the folder where you would like to apply the rule.

If you would like to learn more about Conditional Formatting, please attend one of my Outlook Advanced sessions (listed in myTraining).ДЎ.

the online application, or the desktop application running on an additional computer) on will not adopt these view settings. This means that other instances of Outlook (e.g.

Changes you make with this setting are at your computer application level only: it is a view setting within the Outlook desktop application.It also means that you should be cautious of which folder is selected before jumping into the view setting. This means that you can create separate rules for each folder. Conditional Formatting applies to one folder at a time.

Outlook conditional formatting all folders Pc#

This feature is currently only available for the PC desktop application of Outlook (apologies to Mac users).

Here are a few caveats before we jump in: Just like we experienced in Excel, conditional formatting in Outlook will look for certain conditions and apply a specific appearance to them. Before we get started, I would like to thank Michelle for having an excellent question in last weekвЂ™s Outlook Advanced class that inspired this Byte. Customizing your inbox with conditional formatting can be a huge time saving tool to help draw attention to certain emails in your inbox at glance. Perhaps a fillable form that comes to your inbox with a specific subject could be green, or all emails from your boss could show up as red. Are you lost in a sea of emails? It might be useful to make certain emails stand out with a special color or formatting.